Last updated on 5. February 2021Nowadays, professionally used software no longer resides on the individual PCs of employees, but in the cloud. No more licenses are purchased to use the applications multiple times within the company. Instead, they rely on less hardware and less proprietary software. Nevertheless, employees often have to use the same software without having access to the data and user administration of all employees. What was previously regulated via an internal company network and password protection is now called multi-tenant capability and allows applications to be used from anywhere and from any digital terminal, even outside the office. This enables flexible working from different workstations, with full access to all relevant data and simultaneous protection.
Multi-tenant Capability in the classic Context
Distinction Between Client-Dependent and Cross-Client Data
How does it all work now? If software is used within a company, this usually means that the software is adapted to the needs of the company. Functions, user interfaces, data structures and settings are individualised so that they are tailored to the working methods and requirements of the respective company. But a multi-tenant capable software can do even more. Here it is possible, within this given framework, to allow individual persons to individualise data, data presentation and configuration. Of course, all this also works with license software, which is centrally installed in the company network. The advantage of a client-enabled application in the cloud lies elsewhere.
Flexibility all along the Line
Multi-tenant capable systems can be installed centrally. If they are used via a cloud, this places different demands on the hardware of a company. Since the applications are not stored centrally on a company device, much of the IT infrastructure is lost. This also applies to personnel, as experience has shown that these structures are very maintenance-intensive. Client systems require less maintenance and require less storage space for data. This is because all client-specific data and objects are only stored once per system. Who has access to what is not affected by this: The data is stored in a central location, the employees only have access to it from their end devices. The end devices therefore also require less storage capacity, and a powerful Internet connection is more important. The license costs of such a multi-tenant capable system are usually lower.
In this case, the exact license costs depend on the license model. However, companies should not look at licensing costs in isolation. The advantages of the multi-tenant capability of such an application also lie in the fact that costs for hardware, infrastructure and their maintenance are reduced.
What about Data Protection?
Data protection can develop to the great disadvantage of client-capable systems. The data is stored in a central database, and how secure or insecure it is regarding cloud applications is for a company to decide on a case-by-case basis. Since such applications often also involve customer data that is stored, every company that uses them has a duty to ensure the security of the data. In practice, SSL encryption is not enough for data transmission.
Multi-tenant Capability in Practice
In practice, many companies already use systems that are multi-tenant capable. However, many companies also have problems offering their employees a clear, secure and easy-to-use structure: This is because multi-tenant capability means that there is both shared content and person-dependent content and settings. The moment many employees access, work with and file shared content, things become complicated and the system requires maintenance. Multi-tenant capable systems are therefore not the solution to all problems, but first of all a technical development that can make every day work easier and improve profitability.
Multi-tenant Capability in the Context of a Platform-as-a-Service
As a central platform, oneclick™ offers the provision of apps and desktops as well as data from very different environments in an individual workstation in the browser. It is a central location where all applications and data are managed and delivered. Systems integrators, managed service providers and companies can create administrative units (clients) and equip them with the respective applications. With the various possibilities in the administration area, the clients can be managed individually and supported – by a systems integrator or a MSP.
oneclick™ provides fast and flexible access to applications, data, desktops and more from anywhere, on any device. And by using it in the cloud, the life of legacy software is extended. The data is secure, complex IT structures are simplified and hybrid strategies from on-premises and cloud can be implemented. The setup of mobile workspaces is thus greatly facilitated and the central provision of workspaces makes the administration of end devices simpler.
oneclick™ has a security architecture that also shields the entire IT infrastructure – external attacks are therefore much less likely. In addition, oneclick prevents end users from installing software in the workspace without authorisation. Thus, shadow IT is prevented. A sophisticated authorisation management system prevents unauthorised access. Thus the difficult point security is skilfully implemented with client capability.
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